Terminology: How We describe our Meetings
Before COVID, all District 12 meetings were delivered in person. Now, meetings are delivered and described in various ways. In District 12, the terms that are most frequently used to describe meetings are “in person,” “temporary electronic,” “hybrid,” and “dual.”
In-person meetings are delivered only at a particular address, with all attendees present in person.
Temporary electronic meetings (frequently referred to as “electronic meetings”or “Zoom meetings”) are delivered only electronically (typically via Zoom).
Hybrid meetings are delivered both electronically (typically via Zoom) and in person (at a particular address). The deliveries are simultaneous. In essence, the electronic and in-person attendees are engaged in the same meeting.
Dual meetings are delivered as two separate meetings, one electronic (typically via Zoom) and one in person (at a particular address). The two meetings are independent. The electronic and in-person attendees do not interact.
Temporary Meeting Changes
For temporary changes, such as a holiday closure or a time-limited revision of time or location, only District 12 needs to be informed. So, you need only email the D12 Web Coordinator. The district’s meeting list will be updated as soon as possible. Please allow at least a week’s lead time.
Permanent Meeting Changes and new-meeting Registrations
Currently, many meeting changes are perhaps temporary and perhaps permanent. Different groups are moving from their COVID solution in different ways and according to different timetables. Thus, the following information applies to what might be more accurately called “in-transition” or “maybe permanent” changes and registrations.
Reminder: All District 12 meetings are also NCWSA and WSO meetings. Unfortunately, information that is known to one Al-Anon organization is not necessarily known to the other organizations. So, to ensure that your meeting information is available on all three websites, when you register a new meeting or make a meeting change, please inform all three organizations (District 12, NCWSA, and WSO).
District 12
Please report any update of any kind or of any duration (new meeting, different meeting time or name, and so on) to the District 12 Web Coordinator so that anyone who clicks a link or goes to an address that is specified on the District 12 meeting list finds a meeting.
The District 12 meeting list is updated weekly, as needed (more frequently than the NCWSA or WSO meeting lists).
NCWSA
To inform NCWSA of a meeting change or to register a new meeting, go to the NCWSA and NCWSC Forms page of the WSO website, scroll down to either form A16c (for meeting changes) or form A16n (for new meetings), complete the form, and follow the submission instructions.
WSO
To inform WSO of a meeting change for an in-person meeting, go to the WSO’s Changes to an Existing Al-Anon Group page.
To infom WSO of a change for a temporary electronic meeting (including offering the meeting as a hybrid—delivered electronically and in person), go to WSO’s Temporary Al-Anon Electronic Meeting Change form.
To register a new in-person, hybrid, or temporary electronic meeting, go to the WSO’s New Al-Anon Group Registration page.
To inform WSO of an electronic meeting change, go to the WSO’s Electronic Meeting Change Form page.
To register a new electronic meeting, go to WSO’s Electronic Meeting Registration page.
Note that, for WSO, the term “electronic meeting” applies only to meetings that are registered as electronic. Such meetings not only are delivered only electronically but also are registered at large (not associated with a district or area). So, currently, by WSO’s definition, no District 12 meeting is an “electronic meeting.”